Motivation is a management technique, which is closely associated with leadership . Is motivation primarily an internal (or intrinsic) capability that an individual brings to the job or is it the responsibility of management and the organisation to provide a motivating environment (i.e. external, or extrinsic motivation)?
Managers can learn a great deal about leadership and how leaders can inspire others by examining leadership theories and observing leaders whom they admire. A useful place to start in understanding leadership is to notice how often people distinguish between leaders and managers. There is good reason for this. Generally, leaders are inspirational and charismatic, while managers are effective and productive. Leaders are people-focused, while managers are process- and outcomes-focused. Leaders generally empower, while managers generally control.
In their day-to-day work, managers must ensure that the right things are done in the right way. This involves evaluating situations, making decisions, setting priorities and planning; and then monitoring the outcomes of these decisions and activities. In this topic we look at some of the key skills that are required to complete these activities successfully.
In the 1960s and 1970s strategic planning consisted of complex and bureaucratic processes which culminated in a comprehensive strategic plan. Over time it was realised that this type of strategic plan was of little use, as changes in conditions and unexpected events made the plan obsolete. The main benefit of this type of planning was the process itself, which increased understanding of the organisation and its situation. Modern planning systems tend to be more flexible and informal. The plans produced focus on general principles and trends, rather than detailed actions.
Business ethics has come to the fore recently following a series of corporate collapses caused by dishonest behaviour by senior executives. One such case was the well-publicised failure of US energy giant Enron which resulted from dishonest accounting aimed at boosting the stock price. Public concern over global warming and environmental pollution has forced organisations to confront the issue of sustainable and responsible development.
Most managers are faced by an overload of information, so a key skill they need is the ability to filter information to identify what is relevant to the organisation. They also need to analyse information to understand its significance and to communicate it to those who need to act on it. Effective knowledge management can give the organisation a competitive advantage. A major aspect of the organisation's external and internal environment is culture. Managers have to be sensitive to the culture around them.
Cost-volume-profit (CVP) analysis involves studying the interrelationships between; the prices of products, the volume or level of activity, variable costs per unit, total fixed costs and the mix of products sold. Cost-volume-profit analysis is a key factor in many decisions, including choice of product
lines, pricing of products, marketing strategy and use of production facilities. Let us now examine the various types of cost-volume-profit analyses that are available.
Performance measures are metrics that monitor our effectiveness in performing an activity and our efficiency in using resources. Efficiency is the attainment of maximum output with minimum resources. Improved efficiency is achieved if fewer inputs are used to produce a given amount of output, or a given level of input leads to increased output. Effectiveness is concerned with ensuring that the output from any given activity is achieving the desired
results.
Nearly everyone budgets to some extent, even though some people may not recognise what they are doing as budgeting. They estimate income, plan expenditures and restrict spending in accordance with the plan. They use estimates of income and expenditures to predict their future financial condition. Whilst such budgets may exist only in the mind of the individual, they are budgets nonetheless.
